Virtual hiring isn’t something new, but it was all the rage after 2020. The rise of pandemics has drastically transformed the working landscape. But as we all know, the show must go on. Hence, hiring managers had to strategize the recruitment process innovatively. Thanks to virtual recruiting tools and platforms, recruiters can now easily attract talents, and screen potential candidates.
The adoption of artificial intelligence and machine learning has altered the way how candidates appear for their assessments and interviews. Currently, the remote hiring culture has benefitted every organization by providing a piece of a healthy environment. Leading to a productive, stress-free, and flexible workspace.
In this era of remote working, your team must know how to conduct successful remote hiring. Hence, in this article, we have discussed the must-have tips for virtual recruitment that will benefit your company.
Virtual Hiring! The new trend?
For an organization to succeed, one needs to hire the right candidates for its team. However, leaders hiring the perfect employee often fall into a dilemma about candidates’ competency. This leads to spending 10% of their time recruiting and 90% of their time making hiring mistakes.
Hence, this results in huge inefficiencies, unhappy people, and below-average performances. Not only this but it also costs heavily when the wrong candidates get hired. Many employers are conducting interviews virtually, or by video chat, to continue hiring even after the pandemic. Did you ever wonder why so?
Promoting a flexible and inclusive remote working environment begins with good remote hiring. Recruitment of the right candidates requires some necessary technical support and some remote hiring tips. Of course, the process comes with a lot of challenges and time. However, finding the perfect fit helps to cover all these costs. But on the other hand, the wrong candidate might compromise the company’s productivity.
Continue reading the article to learn the best tips for virtual recruitment that will help you to hire the right teammate.
Stats stating Challenges in Today’s Work Environment
- According to a study, 78% of HR managers feel that most of the skills will become niche in the coming 10 years.
- Nearly 66% of employers plan to redesign their current workplace to bring in a remote working or hybrid working culture.
- A report from FlexJobs says 58% of employees want to turn to full-time remote employees even after the lockdown. And 39% desire a hybrid working environment.
- Another study shows that workplace distractions lead to the loss of $600 billion a year.
- The FlexJobs survey found out that the number 2 advantage of working remotely includes cost savings. Remote workers help organizations to save an average of $4000 a year.
The statistics above clearly indicate the advantages of remote working ranging from improved productivity levels to healthy working culture. The hybrid and remote working culture has provided an unexpected solution to many traditional working challenges. Thus, we can say that virtual assistant hiring is rapidly growing as one of the most popular HR Trends.
Hence, we have provided you with some tricks and tips for virtual recruitment that can help to improve your hiring process. But before diving into the remote hiring tips let us first understand some benefits and challenges of virtual hiring as well.
Pros and Cons of Virtual Hiring you should know about
Nonetheless, virtual assistant hiring has become increasingly common nowadays. However, the hurdle of reduced personal connections between employers and candidates comes with some challenges too.
Now let us take a closer look at the benefits and challenges of virtual assistant hiring.
Pros of Virtual Recruitment:
Eventually, the cost included in virtual processes is lesser than the interviews taken in person. Organizations can save a lot compared to physical job fairs. As it doesn’t involve any additional travel or accommodation cost.
The right technology helps a lot to make the process inexpensive and reduces the time as well. Moreover, users no longer need to arrange interview spaces or meeting rooms for the candidates.
Hire Talents from all over the World
Virtual hiring enables organizations to break all the geographical barriers while expanding their reach. Unlike the traditional method, hiring managers can effectively invite talents from all over the world.
Not only in terms of money but also the time, virtual recruitment helps the process to reduce its lengthy duration. In other terms, with automated steps, recruiters can screen more candidates in shorter time duration.
The method enables the hiring managers to quickly shortlist the desired candidates from a large pool of applicants effortlessly. Hence, reducing the hectic step to compare and finalize the applicants.
Virtual assistant hiring means employers can effectively connect with candidates through technology. Since all the processes are hosted through digital mode, it makes it super convenient for recruiters to avoid the complex paper works.
Hiring managers can seamlessly arrange interviews keeping both parties in mind. Moreover, it’s more suitable for organizations to collect information about the candidates in real-time.
Cons of Virtual Recruitment:
Finding the Right Candidates
A study from Harvard business school and Accenture says when you put basic online job descriptions on job sites, it results in attracting a wide number of applicants. As it’s convenient for applicants to apply digitally, this results in a drawback as well.
Sometimes basic hiring advertisements result in attracting a lot of unwanted applications. The higher the number of inappropriate applicants, the higher the chance of losing the perfect candidate.
Tough to Gauge Culture Fit
Candidates might find it tough to grab the working culture of the organization in the virtual environment. Assessing the employee into your virtual working culture includes a time-consuming as well as a complex task.
Difficult to Coordinate Remotely
One of the main challenges that many recruiters face includes connecting candidates. It becomes increasingly challenging when you consider virtual recruitment.
Once you have shortlisted the potential candidate, it requires a lot of follow-ups multiple times. Especially, in the case of virtual follow-ups, the process might take more time than usual.
Thankfully the advancement of technology has introduced us to many tools to help companies face these challenges with power.
How to bring in Virtual Hiring?
Believe it or not, most organizations are planning to move toward virtual assistant hiring. Here we have provided you with some points to keep in mind while bringing virtual hiring to your working space.
Scrutinize the Hiring Steps
Firstly, you need to analyze all the steps in your process to understand how the virtual transition will take place. Most of the existing areas might already exist on the virtual side. You need to analyze how you are going to convert the process digitally. Don’t neglect the smaller areas like creating a feedback form, as they might result in bringing more complexity.
Take Smaller Steps at First
It would be a wrong decision if you decide to change the entire process in one go. Changing the process overnight only results in bringing complexity to the process. Hence, you don’t need to fix the entire process, it might challenge the rest of the steps. Instead, gradually plan, understand, and implement the changes that you can cover at first.
Right Software Guides to the Right Path
The right software investment plays a huge part in the successful hiring process. It’s the tools that will help your boat to float in the right direction. Below we have also mentioned some of the major tools you should include in your toolkit to practice your recruitment with ease.
It’s very important for recruiters to constantly track the impact. The change won’t happen overnight. However, you need to have an idea of whether the method is working for you or not.
Evaluate the impact and analyze your improvement areas. You can track and compare the metrics like cost per hire, time to hire, etc to evaluate the impact. Certainly, several tools in the market will help you to provide these reports with ease.
10 Virtual Hiring Tips
Remote hiring results in creating a never-ending pool of candidates. Recruiters need to learn some best practices and the right tips for virtual recruitment for improved hiring. Therefore, we have highlighted some best remote hiring tips for organizations that will scale up their hiring process.
Number 1 in the List of Virtual Recruitment Tips: Video Interviewing is the Key
The number 1 remote hiring tip includes video interviewing. Video interviewing is the key solution to help you hire the right candidate for your team when you can’t meet them in person. In a remote hiring interview, you must give full attention to each candidate to discuss the opportunities at hand. For the interview scheduling process, you can prepare a digital guide mentioning all the detailed steps for the candidates to log in.
Pre-plan the platform and technical support you are going to rely on for the interview. This will help to smoothen your process and also help the candidate to prepare in advance. The right platform and technical support benefit the virtual assistant hiring to effectively communicate with the candidates.
Below, we have highlighted some quick virtual hiring tips to ace your video interviewing process:
- Set up the interview space in a quiet place to effectively get in touch with the candidates without disturbances.
- Ask the right questions. Don’t forget to check the references.
- Comfort your candidates with some casual introduction to enhance their confidence.
- Always join the room on time. This provides a good impression of the organization and makes them think that you truly value their time and efforts.
- Always prepare plan B just in case of technical glitches.
Number 2 in the List of Virtual Recruitment Tips: Elongate the Hiring Process
It’s difficult to analyze and screen candidates especially when it’s virtual. Again, the recruiters have the pressure of hiring the perfect fit for the team. For this, organizations need to devote some extra time to know their candidates better.
Recruiters can even add an extra step in the virtual recruitment process. Or can plan longer and more detailed interview durations to understand the potential employed in a better way. Attracting the right candidate requires the organization to invest enough time in the pre-work well ahead of conducting the first interview.
Modern-day recruiting enables recruiters and candidates to have more channels than ever to get their names in front of each other. The earlier method that companies used to conduct has shifted drastically. Today, each piece of the puzzle is critical.
Quick remote hiring tip – You can add a job trial stage or even a trial day in the virtual recruitment process. Making sure that the candidates can deliver desired results helps you to ensure the right fit.
Number 3 in the List of Virtual Recruitment Tips: Focus on Descriptions
This remote hiring tip requires recruiters to focus on the job descriptions. Recruiters need to be more precise about the outlining qualifications and skills they want from potential employees. Otherwise, as mentioned earlier also, it will invite several unwanted employees not fit for the role.
Overloading the number of resumes increases the chances of missing out on a great higher. Specify your expectations and demands from the candidate. Don’t just copy-paste the general descriptions with basic information. Instead, prepare different ads for different roles.
Most importantly, it’s a waste of everyone’s time when candidates show up unprepared for the job roles. Aware candidates of the resources to level up the evaluation process without stress.
Some quick Virtual hiring tips to scale your job descriptions:
- Provide a link to your website in the ads.
- Know what you are searching for and let people be aware of that.
- Highlight the skills and qualifications.
Number 4 in the List of Virtual Recruitment Tips: Customize Questions
Prepare a list of customized questions in the process of virtual assistant hiring. For this, firstly, you need to think about the specific competencies that your ideal candidate needs to complete.
Revise the skills you wanted in your perfect candidate and accordingly prepare questions based on these. Ask open-ended questions to evaluate certain skills and identify the right candidate.
Quick virtual hiring tips for some skills-based questions that you can add to your remote hiring process:
- Firstly, to test proactivity for remote hiring ask Situation-based questions. For example, what decision will you make in the absence of your team leader?
- Secondly, to test team collaboration for remote hiring: How to manage the supervision of two leaders?
- Thirdly, to test communication skills for remote hiring: What activities will you practice to stay in touch with your team?
- Fourthly, to test time management for remote hiring: How will you manage more than one project?
- Lastly, to test consistency for remote hiring: How will you handle complex tasks?
Number 5 in the List of Virtual Recruitment Tips: Know your Candidate
The foremost thing before taking an interview includes researching the candidate deeply. Hiring managers must read the resumes and profiles of the appearing candidates.
We should remember that every candidate possesses different skill sets and personality traits. Your potential candidate must know how to effectively work remotely.
Below we have discussed some quick hiring tips for candidates. Here we have highlighted some of the key characteristics every remote worker should include:
- As its a virtual environment, candidates must know how to express and coordinate through written communication effectively.
- Candidates must know how to complete their work without the need for someone constantly guiding them.
- Employees need to make small decisions without the need to depend on anyone. Working from different places and time zones makes it difficult for people to quote every situation at every possible time. Sometimes, employees need to show their accountability and take the best possible decisions on their own.
- Sometimes it gets difficult for employees to turn off their office hours completely. Hence, candidates must focus on some out-of-interest as well to avoid such risk of frustration.
Number 6 in the List of Virtual Recruitment Tips: Host Virtual Hiring Events
Another one of the top virtual hiring tips includes hosting virtual events. The innovative software tools not only help recruiters to improve their virtual assistant hiring process but enables them to host virtual hiring events. Thus, providing a great method to expand the desired audience and attract a diverse range of talents.
Virtual hiring event enables recruiters to attract and screen multiple candidates in a single go. In addition, hosting these virtual hiring events is comparatively easy and cheaper than the actual events.
The virtual hiring event also comes under basic types. Virtual career day, hybrid career fairs, webinars, and virtual professional development events include the major virtual hiring events raging these days.
Here are some quick virtual hiring tips to ace your virtual hiring events:
- Preplan the schedule and encourage participation by following up beforehand.
- Make your virtual hiring event special. Differentiate it from other events by making it attractive from the rest.
- Market your virtual hiring event. As potential candidates might quickly get disinterested if the effort does not excite them.
- Deeply plan and structure your virtual hiring event while evolving multiple participants with a variety of fun sessions.
- In the end, always ask for feedback to understand your lacking point. This will help you to get the participant’s perspective while improving your next virtual hiring event.
Number 7 in the List of Virtual Recruitment Tips: Take a Market Approach
Currently, we have a lot of methods and platforms to get in touch with our potential candidates. Recruiters need to divide their focus on different social platforms and constantly update their promotion tactics. You need to have a higher outreach to attract a senior-level position when compared to attracting fresh talent.
Be clear with your requirements. For instance, you want your employees to work in certain time zones. Or require them to be flexible enough to travel to the headquarters maybe once a month. Aware candidates of your requirements in advance so that it won’t waste anyone’s time.
Quick remote hiring tip: When creating a marketing tactic, it’s crucial to include “Who you are?” and “What your company does?”. You can even collaborate with your marketing department to promote your advertisement.
Number 8 in the List of Virtual Recruitment Tips: Screen Candidates based on Key Working Skills
This remote hiring tip focuses on the skills of the candidates. Virtual assistant hiring requires hiring managers to describe the set of desired skills from their candidates. Hiring managers must screen candidates based on key skills required for the job.
The platform should enable you to effectively and comfortably communicate with the candidates. Hiring managers can test the necessary skills with the help of scenario-based tasks and assignments. Moreover, recruiters can also ask some personal interest questions to evaluate the suitability of the candidates for the role.
Quick remote hiring tip: Prepare and review your interview questions and additional assessments. Recruiters should also ask for customers’ feedback to analyze any point of failure during the virtual recruitment process.
Number 9 in the List of Virtual Recruitment Tips: Use Appropriate Tools
Technological glitches include the major obstacle that comes with virtual hiring. Companies depend on tech-savvy tools for their effective virtual working environment. From screening candidates and virtual assistant hiring to orientation and onboarding employees, we have tools for almost every step now.
The tools help us to effortlessly connect remotely, conduct in-depth interviews, and even give virtual worksite tours. All this even without meeting a candidate in person. The advancement of technology has eased the challenges of recruiting officers, allowing the organization to screen thousands of candidates in a single day.
Furthermore, recruiters need to update their tools from time to time to keep up with the best trends in the market. Not only this but, employees also need to learn to work with such tools to connect effectively.
Quick remote hiring tip: Ensure that you optimize your activities for mobile users. This helps organizations reach out to more candidates and engage in a better way.
Number 10 in the List of Virtual Recruitment Tips: Aware Candidates of your Job Culture
Provide all the necessary information about your company and its working culture in the beginning stage only. You need to foster transparency in your virtual recruitment process to cultivate a successful work environment. Tell the candidates about your organization’s mission and vision.
Aware of your ultimate goals and what you exactly expect from them in the beginning stage of virtual recruitment. This will help to gain the trust of candidates, providing them the confidence to ace the job descriptions.
Quick virtual hiring tips for improved relationships with candidates:
- Provide your employees with virtual office tours. This will help them to engage more meaningfully in the work culture.
- Once, you shortlist some candidates, invest some time to market your organization’s benefits.
- Plan to meet with existing employees to strike a healthy work-life balance.
- Effectively communicate the motives and tools they need to succeed at.
From virtual hiring events to keeping in touch with candidates at every possible level. These tips for virtual recruitment will benefit the organization to boost its remote hiring process. So if you need to secure the best talent, you need to level up your virtual recruitment game. You must practice the following 10 tips for virtual recruitment to transform your remote hiring game overnight.
Things you need to add to your Remote Hiring Toolkit!
The entire virtual assistant hiring process depends on technology and recruitment software. Hence it’s crucial to rely on trusted tools for the virtual working environment. The above-mentioned tips for virtual recruitment will help you to conduct the virtual assistant hiring method in the right direction. However, you also need some important tools to fulfill your virtual hiring needs.
Some must-have tools to include in your toolkit for improved hiring include:
Applicant Tracking System or ATS
ATS helps many companies to bring structure to their virtual recruitment process. Moreover, it enables companies to save a lot of time for both candidates and the hiring manager.
The main objective of ATS includes bringing efficiency to live interactions and conducting effective interviews and assessments. Therefore, it provides adequate recruitment software to smoothly cope with multiple applications and several recruitment processes.
Video Interview Software
When we think of virtual recruiting the first thing we can think of includes video interviews. We can say that video interviews involve the major element of virtual assistant hiring.
Moreover, the market has so many paid as well as free software with brilliant features to rely on. You can compare and choose the most useful video interview software for your process whose features work best for your team.
Employee Onboarding Tool
Another powerful tool to add to your toolkit includes the employee onboarding tool. We all know that employee onboarding includes the most challenging part of the virtual assistant hiring process.
Thus, good software helps you to prepare your onboarding process with convenient checklist features. The software seamlessly streamlines the lengthy documentation process helping the company to improve the retention rate.
Human Resource Management Software
Human resource management software or HRMS provides a helping hand to tackle all HR record management challenges. In simple terms, it optimizes everyday tasks for the organization to allocate productive efforts.
The tool enables us to effectively store all the efficient data digitally in a single place. It combines several systems ensuring the easy management of business processes.
Virtual recruitment offers the undeniable solution to many healthy working environments we can’t ignore. And with the help of these top tips for virtual recruitment and an updated toolkit, you won’t have to ignore it anymore.
Virtual Hiring is Here to Stay.
Virtual hiring is likely to continue even after the pandemic with its unbeatable benefits. One in four organizations feels that their productivity has improved with remote hiring. The remote working circumstances have certainly made a huge impact on the talent acquisition process. Hence, it has become crucial to review and understand what works best for you.
Organizations need to constantly improve and change according to the current market needs. And today most prospective candidates seek flexibility in their workspace.
In addition, potential employees look for more than just a good working environment. They also seek advantages comparable to or better than their existing role. These include health insurance, retirement plans, paid time off, and more.
Are you ready to implement these best practices in your hiring process? In this article, we have discussed the needs, pros, cons, and steps to bringing in virtual hiring. Moreover, we have highlighted the top tips for virtual recruitment to improve your hiring process. However, if you have any doubts related to the topic feel free to contact us!